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SharePoint Advanced Management: Unlocking Powerful Capabilities

Also explained in youtube video : https://youtu.be/oOxUA-KvzqA

Introduction

SharePoint Advanced Management is a Microsoft 365 add-on that equips organizations with a suite of features to enhance their SharePoint and OneDrive experience. Whether you’re a SharePoint administrator or a site owner, these advanced capabilities empower you to manage, govern, and secure your content effectively.

Key Features

1. Advanced Access Policies for Secure Content Collaboration

  • Restrict SharePoint Site Access: You can limit access to SharePoint sites based on membership in Microsoft 365 groups (for group-connected sites) or security groups (for non-group connected sites). Users outside these specified groups won’t have access, even if they previously had permissions or shared links.
  • OneDrive Content Access Restrictions: Control access to shared content in a user’s OneDrive by defining a security group. Only members of the group can access the content.
  • OneDrive Service Access Limitation: Fine-tune OneDrive access by allowing only specific users (members of a security group) to utilize it.

2. Data Access Governance Reports

  • Identify potentially overshared or sensitive content within SharePoint sites using data access governance reports. These reports help you assess and apply appropriate security and compliance policies.

3. Conditional Access Policies

  • With Microsoft Entra authentication context, enforce stringent access conditions for SharePoint sites. Authentication contexts can be directly applied or connected to sensitivity labels.

4. Secure SharePoint Document Libraries

  • When SharePoint is enabled for sensitivity labels, configure a default label for document libraries. New files uploaded or existing files edited in the library will automatically inherit this label.

5. Advanced Sites Content Lifecycle Management

  • Block Download Policy: Prevent file downloads from SharePoint sites or OneDrive without relying on Microsoft Entra Conditional Access policies.

Licensing and Cost

SharePoint Advanced Management is available as a per-user license. Commercial customers can acquire it for $3 per user per month.

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