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Archive for February, 2024

OneDrive App for Teams vs. Files in Old Teams

  1. Purpose and Usage:
    • OneDrive App for Teams:
      • Designed for individual workspace and personal file storage.
      • Ideal for files used by a single user.
      • Great for business documents, drafts, and personal reference.
    • Files in Old Teams:
      • Used for collaborative work within channels and teams.
      • Shared files accessible to multiple team members.
      • Suitable for ongoing projects and long-term collaborations.
  2. Access and Integration:
    • OneDrive App for Teams:
      • Seamlessly integrates with Teams.
      • Provides easy access to all Microsoft 365 content.
      • Replaces the existing Files menu item.
    • Files in Old Teams:
      • Accessed directly within Teams.
      • Linked to SharePoint libraries behind Teams and channels.
  3. File Ownership:
    • OneDrive App for Teams:
      • Files are owned by individual users.
      • Account holder’s departure doesn’t impact shared links.
    • Files in Old Teams:
      • Files are owned by the team or channel.
      • Shared links may be removed if the account holder leaves.
  4. Collaboration:
    • OneDrive App for Teams:
      • Limited sharing—best for personal use.
      • Collaboration features are minimal.
    • Files in Old Teams:
      • Robust collaboration tools.
      • Multiple users can work on shared files simultaneously.
  5. Future Enhancements:
    • The OneDrive app enhancements will roll out to classic Teams in early 2024, with the Files app name unchanged.

Workflow in Microsoft Teams

The Workflow feature enhances collaboration and productivity within Teams by streamlining processes and automating repetitive tasks. Here are some key aspects:

  1. Approvals and Reviews:
    • Teams now allows you to create approval workflows directly within channels or chats.
    • You can request approvals for documents, proposals, or any other content.
    • Approvers receive notifications and can review and respond without leaving Teams.
  2. Power Automate Integration:
    • Teams integrates seamlessly with Power Automate, Microsoft’s workflow automation platform.
    • You can create custom flows to automate actions based on triggers within Teams.
    • For example, automatically post a message in a channel when a new file is uploaded to a SharePoint folder.
  3. Templates and Custom Workflows:
    • Teams provides pre-built templates for common workflows.
    • Customize these templates or create your own workflows tailored to your team’s needs.
    • Examples include employee onboarding, expense approvals, and project management.
  4. Task Management:
    • Use the Tasks by Planner and To Do app to manage tasks within Teams.
    • Assign tasks, set due dates, and track progress—all without leaving the collaboration environment.
  5. Notifications and Reminders:
    • Workflow notifications keep team members informed.
    • Set reminders for upcoming deadlines, meetings, or important events.
  6. Integration with Apps and Bots:
    • Leverage third-party apps and bots to enhance workflows.
    • For instance, integrate with Trello, Jira, or other tools your team uses.

New features of Microsoft Teams V2

Also explained in Youtube Video : https://youtu.be/9jCqcvHY4lg

Let’s learn about new features of Microsoft Teams that enhance collaboration and productivity:

  1. Forward Chat Messages: Now, you can easily share chat messages by right-clicking any message and selecting “Forward.” No more manual copying and pasting—just smooth communication!
  2. Immersive Spaces with Microsoft Mesh: Imagine 3D immersive spaces within Teams meetings. It’s like teleporting to a virtual room where interactions feel more face-to-face. You can still use familiar Teams features like shared content, chat, and live reactions.
  3. Intelligent Recap with Copilot: If you’re a Microsoft 365 user with Copilot, get ready for intelligent recaps. These personalized timeline markers summarize meetings, making it a breeze to browse recordings based on relevant content.
  4. AI-Generated Backgrounds: Spice up your virtual meetings! Use AI to decorate your real-world room background. Clean up clutter, add plants, or create a serene oasis. Available for Teams Premium users.
  5. People-Specific Links for Collaborative Notes: Teams meetings now offer people-specific links for Collaborative Notes. These links provide more controlled access, aligning with specific file-sharing policies. Collaboration made smarter!
  6. Expanded Video Views: In Teams meetings on Chrome and Edge, you’ll automatically see up to 9 videos on your screen (previously limited to 4). Visual collaboration just got an upgrade!
  7. Simplified Audio and Video Controls: Adjust audio and video settings directly from the meeting controls. Volume, spatial audio, background—manage it all effortlessly.
  8. Agenda View : It is a scrollable list of your upcoming meetings in chronological order. It’s like having a neat to-do list for your meetings.
  9. Workflows : The Workflow feature enhances collaboration and productivity within Teams by streamlining processes and automating repetitive tasks. Explained in detail on This artice
  10. OneDrive : OneDrive Option is replacement of Files in old Teams. It comes with some advanced features which are explained in This Artice

Difference between Beta/me/profile and v1.0/me

Also explained in my Youtube video: https://www.youtube.com/watch?v=_XKrZvCIG98

The difference between the two endpoints is that https://graph.microsoft.com/beta/me/profile is in the beta version of the Microsoft Graph API, while https://graph.microsoft.com/v1.0/me is in the v1.0 version of the API . The beta version is used for testing new features and is not recommended for production use. The v1.0 version is the stable version of the API and is recommended for production use.

The https://graph.microsoft.com/beta/me/profile endpoint is used to retrieve information about a given user or yourself, such as the user’s profile information, interests, languages, skills, and more. To call this API, your app needs the appropriate permissions, such as User.Read.

On the other hand, the https://graph.microsoft.com/v1.0/me endpoint is used to retrieve information about the signed-in user, such as the user’s display name, email address, job title, and more. To call this API, your app needs the appropriate permissions, such as User.Read.