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Office 365 Admin interview questions – SharePoint Document Library

Also explained in my youtube video :

1. Centralized Storage:

  • A SharePoint document library provides a centralized location for storing files. Instead of having documents scattered across various devices and folders, you can consolidate them in one place. This centralization simplifies file retrieval, regardless of where they were created.

2. Collaboration:

  • Document libraries facilitate collaboration among team members. Multiple users can access, edit, and co-author documents simultaneously. Real-time collaboration ensures that everyone stays up-to-date with the latest changes.

3. Version History:

  • SharePoint maintains a version history for each document. You can track modifications, view previous versions, and restore to a specific point if needed. This feature is crucial for auditing and maintaining document integrity.

4. OneDrive Sync:

  • Syncing a document library with OneDrive allows you to work offline. Changes made locally automatically sync when you reconnect to the internet. It’s a seamless way to access files across devices.

5. Co-Authoring:

  • Collaborate in real time with co-authoring. Multiple users can edit the same document simultaneously. You’ll see their changes as they happen, fostering efficient teamwork.

6. Mobile Access:

  • SharePoint document libraries are accessible via mobile devices. Whether you’re using a smartphone or tablet, you can view, edit, and upload files on the go.

7. Integration with Other Microsoft Tools:

  • Leverage integration with other Microsoft applications. For instance, you can embed Excel spreadsheets, PowerPoint presentations, or Outlook emails directly within a library.

8. Access Control:

  • Granular permissions allow you to control who can access a library, folders within it, or individual files. Set read-only, edit, or full control permissions as needed.

9. Custom Views:

  • Create custom views to organize documents based on metadata, filters, or columns. Tailor the library’s display to suit your preferences.

10. External Sharing:

  • Share files or folders with external collaborators by generating secure links. You can control whether recipients can edit or only view the content.

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