Azure & Office 365

Archive for March, 2024

Also explained in youtube video : https://youtu.be/FtVHP28oWVI

If you’ve ever needed to conceal a button in your SharePoint Online list or document library, you’re in the right place. Whether it’s the “New” or button or any other, you can achieve this using list view formatting with just a few lines of JSON code.

Here’s how you can hide a button from the SharePoint Online list view:

1. Navigate to the List or Document Library:
   • Open the SharePoint list or document library where you want to hide the button.
2. Access View Formatting:
   • Click on the View dropdown menu.
   • Choose “Format current view” from the options.
3. Advanced Mode:
   • In the formatting pane, click on “Advanced Mode” to access the JSON editor.
4. Hide the New Button:
   • Paste the following JSON snippet to hide the “New” button from the toolbar:
   • {
   • “commandBarProps” : {
   • “commands”: [
   • {
   • “key”: “new”,
   • “hide”: true
   • },
   • {
   • “key”: “editInGridView”,
   • “text”: “Quick edit”,
   • “iconName”: “EditTable”,
   • “primary”: true
   • },
   • {
   • “key”: “share”,
   • “iconName”: “”,
   • “title”: “Share this List”
   • }
   • ]
   • }
   • }
   • This will effectively hide the “New” button.
5. Customization Options:
   • Remember that the command bar customization method isn’t limited to hiding buttons. You can also:
     • Rename button text.
     • Replace icons.
     • Change the order of buttons.

Toolbar Key
‘new’
‘newFolder’
‘newWordDocument’
‘newExcelWorkbook’
‘newPowerPointPresentation’
‘newOneNoteNotebook’
‘newFormsForExcel’
‘newVisioDrawing’
‘upload’
‘uploadFile’
‘uploadFolder’
‘open’
‘share’
‘copyLink’
‘download’
‘rename’
‘copyTo’
‘moveTo’
‘delete’
‘edit’
‘comment’
‘editNewMenu’
‘powerBI’
‘powerBIVisualizeList’
‘automate’
‘automateCreateRule’
‘automateManageRules’
‘powerAutomate’
‘powerAutomateCreateFlow’
‘powerAutomateSeeFlows’
‘powerAutomateConfigureFlows’
‘aiBuilderCreate’
‘aiBuilderGoto’
‘aiBuilder’
‘alertMe’
‘newLink’
‘integrate’
‘manageAlert’
‘powerApps’
‘powerAppsCreateApp’
‘powerAppsSeeAllApps’
‘powerAppsCustomizeForms’
‘viewDocumentUnderstandingModels’
‘versionHistory’
‘openInImmersiveReader’
‘classifyAndExtract’
‘checkOut’
‘checkIn’
‘undoCheckOut’
‘properties’
‘pinItem’
‘exportExcel’
‘exportCSV’
‘export’
‘editInGridView’
‘exitGridView’
‘sync’
‘uploadTemplate’
‘addTemplate’
‘openInOfficeOnline’
‘openInOfficeClient’
‘addShortcut’
‘pinToQuickAccess’
‘unpinFromQuickAccess’

Microsoft 365 (formerly known as Office 365) is a comprehensive cloud-powered productivity platform that offers a suite of powerful tools and services for individuals, businesses, and enterprises.

Also explained in my Youtube video :

Overview

• Microsoft 365 is a subscription-based service that provides access to a range of applications and services.
• It includes familiar productivity apps like Word, Excel, PowerPoint, and Outlook.
• Unlike the traditional standalone Office software, Microsoft 365 is continuously updated with new features and improvements.

Core Components

• Microsoft Teams: A collaboration hub for chat, video conferencing, file sharing, and project management.
• OneDrive: Cloud storage with 1 TB of space per user.
• SharePoint: A platform for creating and managing intranet sites and team collaboration spaces.
• Exchange Online: Cloud-based email and calendar service.
• Power Platform: Tools for creating custom apps, automating workflows, and analyzing data.

Benefits

• Anywhere Access: Install Microsoft 365 apps on PCs, Macs, tablets, and phones.
• Collaboration: Real-time collaboration on documents with colleagues.
• Security: Built-in security features and compliance tools.
• Productivity: Streamlined workflows and integration across apps.

Plans and Pricing

• Microsoft 365 offers different plans for home users, businesses, and enterprises.
• Choose the plan that best suits your needs based on the number of users and features required.
• Microsoft 365 is more than just software; it’s a complete productivity ecosystem.
• Whether you’re an individual, a small business, or a large enterprise, Microsoft 365 can enhance your productivity and collaboration.

Advantages over its competitors

1. Comprehensive Suite:
   • Microsoft 365 provides a complete suite of productivity tools, including Word, Excel, PowerPoint, Outlook, and more.
   • Competitors often lack the breadth of applications that Microsoft 365 offers.
2. Integration and Ecosystem:
   • Microsoft 365 seamlessly integrates with other Microsoft products and services, such as OneDrive, Teams, and SharePoint.
   • This ecosystem enhances collaboration, communication, and data sharing within organizations.
3. Cloud-Based Collaboration:
   • Microsoft 365 is cloud-based, allowing users to access their files and applications from anywhere.
   • Real-time collaboration in documents through Microsoft Teams and OneDrive is a significant advantage.
4. Regular Updates:
   • Microsoft continuously updates its applications, adding new features and security enhancements.
   • Competitors may not offer the same level of consistent updates.
5. Industry Standard:
   • Microsoft Office has been an industry standard for decades, making it familiar to users worldwide.
   • Compatibility with existing files and workflows is crucial, and Microsoft 365 excels in this area.
6. Enterprise-Grade Security:
   • Microsoft invests heavily in security features, including data encryption, threat detection, and compliance tools.
   • Competitors may not offer the same robust security infrastructure.
7. Business Intelligence and Analytics:
   • Microsoft 365 includes tools like Power BI for data visualization and analysis.
   • Competitors may lack similar business intelligence capabilities.
8. Customization and Extensibility:
   • Microsoft 365 allows customization through Power Platform (Power Apps, Power Automate, and Power Virtual Agents).
   • Organizations can build custom solutions tailored to their needs.
9. Hybrid Deployment Options:
   • Microsoft 365 supports hybrid deployments, allowing organizations to combine cloud and on-premises solutions.
   • Competitors may not offer the same flexibility.
10. Massive Cloud Storage:
    • Microsoft 365 provides 2TB of cloud storage per user through OneDrive.
    • Competitors may have limitations on storage capacity.

Also explained in my youtube video : https://youtu.be/W9OtxYnWgOE

1. Disable Sync at the Library Level:

   – If you generally allow synchronization in your environment but want to restrict specific libraries from being synchronized, follow these steps:
 1. Navigate to the library where you want to disable sync.
 2. Click the Gear Icon(Settings) > Library Settings.
 3. Under Advanced Settings, scroll down to Offline Client Availability.
4. Select No (default is Yes).
 5. Click OK at the bottom.
– As a result, the library will lack a Sync Button, preventing users from syncing files from that specific library.

2. Disable Sync at the Site Level:

   – To go one step further and disable sync for an entire SharePoint site, follow these steps:
 1. On the site, click Settings > Site Settings.
 2. Under Search, click Search and offline availability.
 3. In the Offline Client Availability section, select No.
 4. To allow people to sync files again, set the Offline Client Availability option back to Yes.

Now SYNC button will be disabled on all the libraries on SharePoint.